Manage Financials and Documents
Whether in the office or at home, organising financial records can be difficult. The organization of your financial documents can alleviate stress and aid in comparing costs or locate receipts. It also improves customer service through Due Diligence Processes allowing employees to easily access their documents that result in faster responses and better compliance.
The first step is to collect all the papers you have. Examine your kitchen counters, entryway tables desks for your home office garages, car trunks and any other location where papers are likely to accumulate. Eliminate clutter and dispose of items that are not needed, such as catalogs, bills, product manuals, and empty envelopes. Create categories to help you sort and organize any remaining documents. For instance the “To Pay” category might contain an assortment of invoices that must be paid by cash or online. A “To Read” category could include things that require a brief review and could be shredded or filed after reading. A “Needs Actions” category is for items that require immediate attention, like charges for credit cards or insurance claims.
After organizing your documents, look at your storage options. Physical methods include using a filing binder or cabinet, or keeping documents in offsite storage facilities. Digital methods usually involve using an industry-specific document management software that provides a single, central location to store and organize documents. These solutions are highly secure and control over who is able to modify or access information and provide audit trails for transparency and accountability.
